Updated 1 Nov 2026 by the Inditap team, Mumbai.
The short answer
An email signature is the block of text at the end of every email you send: your name, role, company and how to reach you. A good one makes you look established and makes it easy for people to call or WhatsApp you. This tool builds a simple signature in your browser that you copy and paste into Gmail or Outlook. Nothing is stored on our servers.
How to use it
1. Fill in your name, role, company, phone and email.
2. Add your website or your Inditap link, which can hold all your other links.
3. Pick an accent colour that matches your logo, and add a logo image link if you have one.
4. Click Copy signature and paste it into your email settings, as shown below.
Add it to Gmail
On a computer, open Gmail, click the gear icon, then See all settings. On the General tab, scroll to Signature, click Create new, give it a name and paste. Choose it as the default for new emails and replies, then click Save changes at the bottom of the page. The Gmail phone app uses a separate plain-text signature in its own settings.
Add it to Outlook
Outlook on the web: Settings, Mail, Compose and reply, then paste into the signature box and save. Outlook desktop on Windows: File, Options, Mail, Signatures, New, paste and save. On Mac: Outlook, Settings, Signatures. Paste with Ctrl+V or Cmd+V, not as plain text, to keep the formatting.
What a good signature includes
Name, role and company. One phone number, ideally the one you use on WhatsApp. One email. One link. That is enough. Every extra line is something that can break on a phone screen. If you want to share Instagram, LinkedIn, your catalogue and your location, put them on one Inditap page and link to that.
What to avoid
Large images and banners that get blocked or show as attachments. Many social icons, which often appear as broken images. Long quotes and legal paragraphs. Multiple phone numbers. Fonts that only you have installed. Text inside an image, which cannot be read on phones that block images and cannot be copied.
Logos in signatures
Use a small logo, about 64 to 80 pixels wide, hosted at a public https link, such as your website or a shared image link. Images pasted directly from your computer are often sent as attachments instead. If the logo does not show for some people, the signature still works because all the details are text.
Signatures for a whole team
Use the same layout and colour for everyone and change only the name, role and number. Give each person their own Inditap page link so customers reach the right person, and so the company can update everyone's details from one dashboard.
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Questions people ask
Is this email signature generator free?
Yes, with no sign-up, no watermark and no branding added to your signature.
Will the signature work on mobile?
Yes. It uses simple text and a small table that most email apps, including Gmail and Outlook on phones, display correctly.
Why does my logo not show?
The image link must be public and start with https. Some email apps block images until the reader allows them; your text details still show.
Can I add a WhatsApp button?
Yes. Tick "Add a WhatsApp link" and enter your number. It opens a WhatsApp chat with you.
Can I add social media icons?
We keep the signature light on purpose. Add one link to your Inditap page, which shows all your social profiles.
How do I add the signature to the Gmail app on my phone?
The Gmail app has its own plain-text mobile signature in Settings. Add your name, number and one link there.
Does the formatting get lost when I paste?
Paste normally (Ctrl+V or Cmd+V), not as plain text. If it still loses formatting, paste in the web version of Gmail or Outlook first.
Is my information saved?
No. The signature is built in your browser and we do not store what you type.